Wednesday, August 5, 2009

“Black belt” status for composing emails.

Hello Folks!

As promised, here is the follow up on the previous blog post about enjoyable emails.

Executing following 'moves' will bring smoothness to your communication:


Be personal and try to connect with the human being who will receive your email.

  • For example: start with national greeting, ask about hobbies, give a praise about previously well done job etc.

Go straight to the point and avoid formal clichés, no one has got the time to read "yours sincerely","kindly find attached", "I am looking forward hearing from you"

  • People as your colleagues, clients etc. know, that you are a polite person even when you will not write "best regards" at the end of the email, but only "ciao"!

When addressing tasks to be done to people, dedicate each of them 'separate' paragraph, so they will be motivated to carry on with work.

  • Certainly forwarded emails with FYI note will not do the job!

Be original and don't be so serious, try to express
your sense of humor and creativity. Don't be afraid to be "out of the topic", and don't forget that there is also other life not only work one, even for top managers. After all, we are all the SAME, 72.8% of water, aren't we?;-)

  • Adding interesting links, referring to conversation. Tip for the interesting book or article, pointing out nice restaurant to eat in, can also be a good 'personalization' to your email.


 

Dedicating few extra minutes to composing of the email, WILL save you hours of work! Especially when you require certain tasks to be completed. Be inspiring, suggest and share your thoughts.

  • Motivated recipients of your neat and crispy email, where you have showed your interest in them as people, WILL do the miracles!

Happy practicing!

Let's be your emails outstanding and pleasure to read.

In the next post I will tell you about:

How well composed email can get you and appointment with top executive, who has never met you before.

Curious? Watch out then!

Have a super cool day!

Cheers,

i.

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